Privacy Policy

Privacy Policy

Effective Date: September 22, 2026

Dharma Retreats (“Dharma Retreats,” “we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains what personal information we collect, how we collect and use it, when we may share it, how we protect it, and the rights you may have regarding your personal information.

By using our website, submitting an application, booking a retreat, contacting us, or otherwise interacting with Dharma Retreats, you acknowledge the practices described in this Privacy Policy.

Information We Collect

Depending on how you interact with Dharma Retreats, we may collect information including:

Personal and Contact Information

Full name

Email address

Telephone or mobile number

Mailing address

Date of birth or age, where relevant

Country of residence

Emergency contact information

Passport or travel information when necessary to arrange retreat-related travel or services

Booking and Payment Information

When you apply for or book a retreat, we may collect information necessary to process and manage your booking, including:

Retreat selected

Room preference

Payment status

Billing information

Transaction information

Payments may be processed through third-party payment providers. Dharma Retreats does not necessarily have access to your complete payment card information.

Information You Voluntarily Provide

You may choose to provide additional information when completing an application, contacting us, participating in a retreat, or communicating with our team.

This may include information about your preferences, travel requirements, dietary requirements, emergency information, or other information necessary to provide the retreat experience.

Please only provide information that is necessary and appropriate for the purpose for which it is requested.

Website and Technical Information

When you visit our website, we may automatically collect certain technical information, such as:

IP address

Browser type and device information

Pages visited

Referring website

General website usage information

Date and time of visits

Interaction with website content

We may collect this information through cookies, analytics tools, pixels, and similar technologies.

How We Collect Information

We may collect personal information:

Directly from you when you submit an application or booking

When you contact us by email, telephone, messaging services, or social media

When you make a payment or purchase a retreat

When you subscribe to our mailing list

When you use our website

Through cookies and analytics technologies

From service providers involved in processing your booking or payment

From other third parties where legally permitted and appropriate

How We Use Your Information

We may use your personal information to:

Process and manage retreat applications and bookings

Communicate with you about your retreat

Process payments and maintain booking records

Arrange accommodation, transportation, activities, meals, and other retreat services

Respond to inquiries and provide customer support

Send important information about your booking

Provide information about future retreats and Dharma Retreats offerings where permitted

Improve our website, services, and retreat experiences

Understand website usage and marketing performance

Maintain business and financial records

Prevent fraud, misuse, or security threats

Comply with applicable legal and regulatory requirements

Protect our rights, property, participants, and business

We process personal information only where we have an appropriate legal basis to do so, such as your consent, performance of a contract, compliance with a legal obligation, or our legitimate business interests where permitted by law.

Marketing Communications

If you subscribe to receive communications from Dharma Retreats, we may send you information about retreats, travel experiences, events, offers, and other relevant updates.

You may unsubscribe from marketing communications at any time by using the unsubscribe option included in our emails or by contacting us directly.

Even if you opt out of marketing communications, we may continue to send essential communications relating to an existing booking, payment, retreat, or other transaction.

Sharing Your Personal Information

We do not sell your personal information.

We may share personal information when reasonably necessary to operate Dharma Retreats and provide the services you request.

This may include sharing information with:

Service Providers

Trusted third-party providers that help us operate our business, including:

Payment processors

Website and hosting providers

Email and communication platforms

Customer relationship management systems

Marketing and analytics providers

Booking and scheduling platforms

Transportation providers

Hotels and retreat venues

Local guides, practitioners, facilitators, and retreat partners

These providers may only receive information reasonably necessary for the services they provide.

Legal and Regulatory Authorities

We may disclose personal information where required by law, legal process, court order, governmental request, or where necessary to protect our legal rights or comply with applicable regulations.

Business Transfers

If Dharma Retreats is involved in a merger, acquisition, restructuring, sale of assets, or other business transaction, personal information may be transferred as part of that transaction, subject to applicable privacy laws.

Cookies And Tracking Technologies

Our website may use cookies, pixels, analytics tools, and similar technologies to:

Operate and secure the website

Remember preferences

Understand how visitors use our website

Measure website performance

Improve our services and content

Measure marketing campaigns

Provide relevant advertising where permitted

You may be able to manage or disable certain cookies through your browser or through available cookie-consent settings on our website.

Disabling certain cookies may affect website functionality.

Third-Party Websites And Services

Our website may contain links to third-party websites, booking platforms, payment providers, social media platforms, or other services.

Dharma Retreats is not responsible for the privacy practices, content, or security of third-party websites or services.

We encourage you to review the privacy policies of any third-party service before providing personal information through that service.

Your Privacy Rights

Depending on your location and applicable law, you may have rights regarding your personal information, including the right to:

Access your personal information

Correct inaccurate or incomplete information

Request deletion of your personal information, subject to legal exceptions

Restrict certain processing

Object to certain processing, including certain direct marketing

Request portability of certain personal information

Withdraw consent where processing is based on consent

Lodge a complaint with an applicable data protection authority

These rights are subject to applicable legal requirements and exceptions.

If you wish to exercise a privacy right, please contact us using the information below. We may need to verify your identity before fulfilling certain requests.

Gdpr And International Privacy

Because Dharma Retreats works with participants internationally, including individuals located in the European Economic Area and United Kingdom, certain data protection laws may apply depending on your location and our relationship with you.

Where applicable, Dharma Retreats will process personal information in accordance with applicable data protection requirements, including the General Data Protection Regulation (GDPR).

Where personal information is transferred outside the European Economic Area or another jurisdiction with restrictions on international data transfers, we will use appropriate safeguards where required by applicable law.

Sensitive Information

Certain information may be considered sensitive or specially protected under applicable privacy laws.

For retreat planning and participant safety, we may sometimes request information such as dietary requirements, accessibility requirements, emergency information, or health-related information that you voluntarily provide.

We will use such information only where reasonably necessary for the purpose for which it was provided, where you have given appropriate consent, or where another lawful basis permits us to process it.

We do not require you to disclose medical information beyond what is reasonably necessary for your participation and safety.

Children'S Privacy

Dharma Retreats retreats are intended for adults.

We do not knowingly collect personal information from children where prohibited by applicable law. If you believe a child has provided personal information to us without appropriate authorization, please contact us so that we can review and take appropriate action.

Data Security

We take reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, disclosure, alteration, loss, or misuse.

However, no website, electronic transmission, or storage system can be guaranteed to be completely secure.

Data Retention

We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including to:

Provide our services

Maintain booking and financial records

Meet legal, accounting, and regulatory requirements

Resolve disputes

Enforce agreements

Protect our legal rights

When personal information is no longer required, we will take reasonable steps to delete or securely dispose of it, subject to applicable legal requirements.

Your Communications With Us

Please be aware that communications sent to Dharma Retreats by email, messaging platforms, social media, or other electronic services may be processed through third-party technology providers.

We use reasonable measures to protect these communications but cannot guarantee the security of information transmitted through third-party platforms.

U.S. Privacy Rights

Certain U.S. states provide additional privacy rights to their residents.

Where applicable, Dharma Retreats will comply with those requirements and provide eligible individuals with the rights required under applicable state privacy laws.

We do not sell personal information or knowingly share personal information for cross-context behavioral advertising in a manner prohibited by applicable law.

Changes To This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business, services, technology, or applicable legal requirements.

When we make changes, we will update the Effective Date shown at the beginning of this policy.

We encourage you to review this Privacy Policy periodically.

Contact Us

If you have questions about this Privacy Policy, wish to exercise a privacy right, or have a concern about how your personal information is handled, please contact:

Dharma Retreats

Email: info@dharmaholistika.com

Website: dharmaholistika.com