Dharma Retreats
Privacy Policy
Effective Date: September 22, 2026
Dharma Retreats (“Dharma Retreats,” “we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains what personal information we collect, how we collect and use it, when we may share it, how we protect it, and the rights you may have regarding your personal information.
By using our website, submitting an application, booking a retreat, contacting us, or otherwise interacting with Dharma Retreats, you acknowledge the practices described in this Privacy Policy.
Information We Collect
Depending on how you interact with Dharma Retreats, we may collect information including:
Personal And Contact Information
Full name
Email address
Telephone or mobile number
Mailing address
Date of birth or age, where relevant
Country of residence
Emergency contact information
Passport or travel information when necessary to arrange retreat-related travel or services
Booking And Payment Information
When you apply for or book a retreat, we may collect information necessary to process and manage your booking, including:
Retreat selected
Room preference
Payment status
Billing information
Transaction information
Payments may be processed through third-party payment providers. Dharma Retreats does not necessarily have access to your complete payment card information.
Information You Voluntarily Provide
You may choose to provide additional information when completing an application, contacting us, participating in a retreat, or communicating with our team.
This may include information about your preferences, travel requirements, dietary requirements, emergency information, or other information necessary to provide the retreat experience.
Please only provide information that is necessary and appropriate for the purpose for which it is requested.
Website And Technical Information
When you visit our website, we may automatically collect certain technical information, such as:
IP address
Browser type and device information
Pages visited
Referring website
General website usage information
Date and time of visits
Interaction with website content
We may collect this information through cookies, analytics tools, pixels, and similar technologies.
How We Collect Information
We may collect personal information:
Directly from you when you submit an application or booking
When you contact us by email, telephone, messaging services, or social media
When you make a payment or purchase a retreat
When you subscribe to our mailing list
When you use our website
Through cookies and analytics technologies
From service providers involved in processing your booking or payment
From other third parties where legally permitted and appropriate
How We Use Your Information
We may use your personal information to:
Process and manage retreat applications and bookings
Communicate with you about your retreat
Process payments and maintain booking records
Arrange accommodation, transportation, activities, meals, and other retreat services
Respond to inquiries and provide customer support
Send important information about your booking
Provide information about future retreats and Dharma Retreats offerings where permitted
Improve our website, services, and retreat experiences
Understand website usage and marketing performance
Maintain business and financial records
Prevent fraud, misuse, or security threats
Comply with applicable legal and regulatory requirements
Protect our rights, property, participants, and business
We process personal information only where we have an appropriate legal basis to do so, such as your consent, performance of a contract, compliance with a legal obligation, or our legitimate business interests where permitted by law.
Marketing Communications
If you subscribe to receive communications from Dharma Retreats, we may send you information about retreats, travel experiences, events, offers, and other relevant updates.
You may unsubscribe from marketing communications at any time by using the unsubscribe option included in our emails or by contacting us directly.
Even if you opt out of marketing communications, we may continue to send essential communications relating to an existing booking, payment, retreat, or other transaction.
Sharing Your Personal Information
We do not sell your personal information.
We may share personal information when reasonably necessary to operate Dharma Retreats and provide the services you request.
This may include sharing information with:
Service Providers
Trusted third-party providers that help us operate our business, including:
Payment processors
Website and hosting providers
Email and communication platforms
Customer relationship management systems
Marketing and analytics providers
Booking and scheduling platforms
Transportation providers
Hotels and retreat venues
Local guides, practitioners, facilitators, and retreat partners
These providers may only receive information reasonably necessary for the services they provide.
Legal And Regulatory Authorities
We may disclose personal information where required by law, legal process, court order, governmental request, or where necessary to protect our legal rights or comply with applicable regulations.
Business Transfers
If Dharma Retreats is involved in a merger, acquisition, restructuring, sale of assets, or other business transaction, personal information may be transferred as part of that transaction, subject to applicable privacy laws.
Cookies And Tracking Technologies
Our website may use cookies, pixels, analytics tools, and similar technologies to:
Operate and secure the website
Remember preferences
Understand how visitors use our website
Measure website performance
Improve our services and content
Measure marketing campaigns
Provide relevant advertising where permitted
You may be able to manage or disable certain cookies through your browser or through available cookie-consent settings on our website.
Disabling certain cookies may affect website functionality.
Third-Party Websites And Services
Our website may contain links to third-party websites, booking platforms, payment providers, social media platforms, or other services.
Dharma Retreats is not responsible for the privacy practices, content, or security of third-party websites or services.
We encourage you to review the privacy policies of any third-party service before providing personal information through that service.
Your Privacy Rights
Depending on your location and applicable law, you may have rights regarding your personal information, including the right to:
Access your personal information
Correct inaccurate or incomplete information
Request deletion of your personal information, subject to legal exceptions
Restrict certain processing
Object to certain processing, including certain direct marketing
Request portability of certain personal information
Withdraw consent where processing is based on consent
Lodge a complaint with an applicable data protection authority
These rights are subject to applicable legal requirements and exceptions.
If you wish to exercise a privacy right, please contact us using the information below. We may need to verify your identity before fulfilling certain requests.
Gdpr And International Privacy
Because Dharma Retreats works with participants internationally, including individuals located in the European Economic Area and United Kingdom, certain data protection laws may apply depending on your location and our relationship with you.
Where applicable, Dharma Retreats will process personal information in accordance with applicable data protection requirements, including the General Data Protection Regulation (GDPR).
Where personal information is transferred outside the European Economic Area or another jurisdiction with restrictions on international data transfers, we will use appropriate safeguards where required by applicable law.
Sensitive Information
Certain information may be considered sensitive or specially protected under applicable privacy laws.
For retreat planning and participant safety, we may sometimes request information such as dietary requirements, accessibility requirements, emergency information, or health-related information that you voluntarily provide.
We will use such information only where reasonably necessary for the purpose for which it was provided, where you have given appropriate consent, or where another lawful basis permits us to process it.
We do not require you to disclose medical information beyond what is reasonably necessary for your participation and safety.
Children'S Privacy
Dharma Retreats retreats are intended for adults.
We do not knowingly collect personal information from children where prohibited by applicable law. If you believe a child has provided personal information to us without appropriate authorization, please contact us so that we can review and take appropriate action.
Data Security
We take reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, disclosure, alteration, loss, or misuse.
However, no website, electronic transmission, or storage system can be guaranteed to be completely secure.
Data Retention
We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including to:
Provide our services
Maintain booking and financial records
Meet legal, accounting, and regulatory requirements
Resolve disputes
Enforce agreements
Protect our legal rights
When personal information is no longer required, we will take reasonable steps to delete or securely dispose of it, subject to applicable legal requirements.
Your Communications With Us
Please be aware that communications sent to Dharma Retreats by email, messaging platforms, social media, or other electronic services may be processed through third-party technology providers.
We use reasonable measures to protect these communications but cannot guarantee the security of information transmitted through third-party platforms.
U. S. Privacy Rights
Certain U. S. states provide additional privacy rights to their residents.
Where applicable, Dharma Retreats will comply with those requirements and provide eligible individuals with the rights required under applicable state privacy laws.
We do not sell personal information or knowingly share personal information for cross-context behavioral advertising in a manner prohibited by applicable law.
Changes To This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our business, services, technology, or applicable legal requirements.
When we make changes, we will update the Effective Date shown at the beginning of this policy.
We encourage you to review this Privacy Policy periodically.
Contact Us
If you have questions about this Privacy Policy, wish to exercise a privacy right, or have a concern about how your personal information is handled, please contact:
Dharma Retreats
Email: info@dharmaholistika.com
Website: dharmaholistika.com